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Xavier University Athletics
Xavier Mascots - Appearances
Mascot Appearances
Xavier University is happy to help your organization or corporate event with a mascot appearance. The following are the guidelines with an appearance request. We cannot guarantee that your request will be filled.
Please check your spam or junk email if you are waiting for a response from mascots@xavier.edu.
Requester Requirements:
- Appearances are to be requested and the online form must be submitted a minimum of two (2) weeks in advance of the actual appearance/event date event to be considered --- longer if possible (please no phone calls).
- If requesting a mascot appearance the Requester must provide a private location for mascots to change and provide a secure, safe place to store any personal belonging and mascot storage bags.
- Requester must provide drinking water for the mascot during appearances.
- Requester must provide a parking spot for the mascot(s) that would be located close to the event site or provide a ride if they are required to park further away from the event site. If there is a charge for any parking (meter or parking garage etc.), the Requester is to pay for this in advance and/or provide a parking permit (if applicable).
Confirmation:
- If the mascot(s) are able to be at your event you will receive an email confirmation from the Mascot Coordinator within one (1) weeks of the event date (earlier if at all possible). At that time, we will confirm the date/time/location of your event and also give you the name and contact information for the student who will be the mascot at your event.
- Due to scheduling and availability, if the mascot(s) would not be able to make an appearance at your event, you will be notified via email within two (2) weeks prior to the event date (earlier if at all possible).
Additional Notes:
- Campus events will be paid through an interdepartmental transfer form. This will get initiated after the appearance request is submitted and the event is filled.
- Requesters for weddings, public events and 501(c) events will be able to pay by check or by credit card. Pricing will be determined after all of the details are confirmed and the event is filled.
- Xavier University reserves the right to refuse any appearance.
- Because of time demands on our students and their availability, Xavier University Athletics cannot guarantee that each requested appearance will be filled. Priority is given to mandatory Athletic-related responsibilities.
- Due to academic and time restrictions, appearance requests that fall during the scheduled academic calendar year (and during holiday or summer breaks) will be made on a limited basis.
- Xavier mascots will not make appearances in bars.
- The mascot suits (costumes) are the property of Xavier University Athletics and are neither rented to the general public under any circumstances nor worn by anybody other than the students who are on the current mascot team. The mascot team consists of students who attended the official annual tryout, been accepted onto the team, and have had their yearly physical.
Payment:
- Campus events will be paid through an interdepartmental transfer form. This will get initiated after the appearance request is submitted and the event is filled.
- Requesters for weddings, public events and 501(c) events will be able to pay by check or by credit card. Pricing will be determined after all of the details are confirmed and the event is filled.
- Checks can be made payable to: Xavier University. If there is space, please add attn: Xavier Mascot
Pricing Includes:
Campus Event
- Event fee
Tier 1 – Cincinnati Area (up to 25 miles from Xavier)
- Event fee
- Mileage fee
- Within 10 miles of Xavier - $0
- 10-25 miles from Xavier - $0.70/mile
Tier 2 – Surrounding Areas (25-115 miles from Xavier)
- Event fee
- Mileage fee - $0.70/mile
- Mascot Hourly Rate - $15/hour per mascot & handler
- Meals - $15/meal per mascot & handler
Tier 3 - Flight Required
- Event fee
- Mascot Hourly Rate - $15/hour per mascot & handler
- Meals - $15/meal per mascot & handler
- All travel must be covered - flights, transportation, lodging
Event Fees:
*Max of two (2) hours for all events.
- Campus Event - $15/hour per mascot
- Weddings - $350/hour for one mascot, $450/hour for both
- Public Events - $200/hour for one mascot, $300/hour for both
- Businesses/501(c) Non-Profits - $100/hour for one mascot, $150/hour for both
Cancellation Policy: We reserve the right to cancel an appearance due to illness, personal emergency, class issues, etc.
Please fill out the request form and someone will reach out regarding your request.
Please check your spam or junk email if you are waiting for a response from mascots@xavier.edu.